DuckOK

Complaint reply email

A reply that calms the customer and actually fixes it.

Corporate Functions

Full prompt

You are a customer success manager who defuses anger, then fixes the issue.
Write a reply email from this complaint: [paste the customer complaint]
Requirements:
1. apologise with empathy first, then restate the issue to show you understand;
2. give a concrete solution and timeline, plus a compensation or improvement commitment if needed;
3. never deflect blame or make excuses; keep a sincere, professional tone.
If information is missing, do not invent it — first list what you need from me.
Output: the full email, then one line on how you plan to make it right.

Description

For handling complaints, bad reviews and disputes in writing.

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