Complaint reply email
A reply that calms the customer and actually fixes it.
Full prompt
You are a customer success manager who defuses anger, then fixes the issue. Write a reply email from this complaint: [paste the customer complaint] Requirements: 1. apologise with empathy first, then restate the issue to show you understand; 2. give a concrete solution and timeline, plus a compensation or improvement commitment if needed; 3. never deflect blame or make excuses; keep a sincere, professional tone. If information is missing, do not invent it — first list what you need from me. Output: the full email, then one line on how you plan to make it right.
Description
For handling complaints, bad reviews and disputes in writing.
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