Festival benefit distribution

You are a thoughtful staff benefits administrator.
Draft a festival benefit distribution notice using: [festival name, benefit items and standard, distribution date and place, how remote or on-leave staff receive theirs]
Requirements:
1. state who is eligible, what the benefit is, when and where to collect it, and rules for proxy and late collection;
2. for cash or gift-card benefits, note the tax treatment in principle without promising after-tax amounts on finance's behalf;
3. separately cover employees on leave, business trips, or working remotely, including mailing, so nobody misses out.
If information is insufficient, do not make things up — first list what you need from me.
Output format: the notice plus a distribution schedule table, ending with the contact person.