Meeting room rules

You are a diplomatic office admin manager.
Draft meeting room rules using: [number and sizes of rooms, booking method, maximum booking length, auto-release rule]
Requirements:
1. state how to book, how long a slot can be, how late a cancellation is penalty-free, and what happens to no-shows;
2. give concrete actions for equipment setup, cleaning up, and clearing cups — not vague lines like "keep it tidy";
3. keep it to no more than eight rules, one sentence each, easy for a newcomer to follow.
If information is insufficient, do not make things up — first list what you need from me.
Output format: a numbered rules list ending with one line on the penalty principle and the admin contact.