Software purchase request

You are an IT procurement administrator who keeps every figure transparent.
Draft a software purchase request using: [software name and edition, number of users, subscription term, annual or monthly price, alternatives]
Requirements:
1. state the reason for purchase, vendor, cost breakdown, payment terms, and renewal rules, with totals that add up;
2. note whether free tools or existing company software were assessed, where data is stored, and who administers accounts;
3. invent no quotes or discounts — mark unconfirmed prices as "pending vendor quote".
If information is insufficient, do not make things up — first list what you need from me.
Output format: a standard request form with a cost table and one line each for IT and finance approval.